Job Opportunities


The Maine Community Foundation seeks a highly motivated professional to manage the general ledger, financial reporting, coordinate the annual audit, and prepare the form 990. The community foundation has over $500 million in assets, over $75 million in annual revenue, a $5-million operating budget, and distributes approximately $30 million each year in grants and scholarships. The controller reports to the vice president/chief financial officer.

Position Summary

The controller is responsible for the accuracy of the general ledger; timely reporting of financial information to management and the board; compliance with GAAP in regard to financial record keeping; overseeing the annual audit and preparation of tax returns; and oversight of other support staff with regard to payroll, cash receipts, and disbursements. The controller will assist the CFO in the design and maintenance of an accounting and information system that serves the informational needs of the foundation.

Accounting Responsibilities

  • Supervise the reconciliation of all cash accounts, which include operations checking, payroll account, money market account, primary pool account. Reconcile general ledger accounts as appropriate
  • Prepare periodic financial statements for senior management, quarterly financial reports for the board finance committee, and periodic financial reports for the board meetings
  • Oversee the year-end closing of the general ledger, including completing reconciliations and analysis of general ledger accounts as appropriate
  • Oversee the annual audit
  • Prepare tax returns for the foundation and its various supporting organizations including:
    • IRS forms 990, 990T, 990PF, 1065, 8282
    • Various state income tax forms as appropriate
    • Various state annual reports as appropriate
    • Various state charitable solicitations and fundraising reports as appropriate.
  • Prepare the annual voluntary Sarbanes-Oxley compliance documents
  • Prepare the annual operating budget
  • Provide financial data and support to the program and philanthropic services departments as needed
  • Complete daily finance department duties as appropriate in the absence of the finance assistant
  • Oversee research of all outstanding checks, including void and reissue of grant and scholarship checks
  • Prepare additional financial information and other administrative support as requested and needed

Computer and Information Systems

  • Provide training and documentation on the links between Blackbaud Financial Edge
  • Provide guidance for integrated information systems and data reporting needs of the organization across departments, in partnership with the CFO

Human Resource and General Administration

  • Supervise the work of the finance assistant and assistant controller
  • Assist with maintenance of personnel files and legal documents
  • Oversee payroll and benefits program and activities, insurances, and disbursements
  • Member of the benefits administration team, a staff committee that reviews
  • employee benefits such as retirement, health insurance, disability insurance, etc.
  • Assist with the general administrative work of the foundation as needed

Board Committee Assignments

  • Staff support for finance committee
  • Staff support for audit committee


  • BS in accounting or equivalent, CPA preferred
  • Audit and tax experience required
  • Minimum of 10 years of successful work experience with comparable fiscal responsibilities
  • Excellent computer skills with prior experience working with computerized accounting programs
  • Skills working with people and managing cross-functional tasks both with foundation employees and with people not employed by the foundation such as board/committee members, donors, vendors, and other service providers
  • Experienced user of Microsoft Word, Excel, and report generation
  • Excellent communication skills

Competitive compensation and benefits. EOE. Forward resume and cover letter by March 30, 2018, to Jana Robinson at